The Runcorn Linnets Junior Football Club Constitution

Club Constitution

1. Name:

The Club shall be part of the Runcorn Linnets FC umbrella and shall be know as Runcorn Linnets Junior Football Club, hereinafter referred to as the Club.



2. Objectives:

a) To provide ‘Open Membership’ Association Football for young people up irrespective of age, gender, religion or ability thus making a positive impact in our local community.
b) To promote and maintain friendly and social activities for Club members and others connected with the Club.
c) To develop existing Club facilities and playing surfaces to provide quality, fun and safe sports opportunities for our members.
d) To create a high-profile community focussed organisation accessible by all aspects of the community.
e) To help individuals realise their potential, develop their personal and team skills and confidence.
f) To educate young people to make informed healthy life style choices.
g) To improve the performance of players, coaches and volunteers within the club to the highest level possible.
h) To encourage young people within our community to participate in grassroots football by developing high-quality playing surfaces and sport facilities at our Halton Sports home.

3. Management:

The Club shall be managed by a Committee, which shall be called the Executive Committee, and will comprise of:
i) Treasurer
ii) Head Junior Secretary
iii) Boys Mini Soccer Secretary
iv) Girls Secretary
v) Head of FDC (Football Development Committee)
vi) Boys Child Welfare Officer
vii) Girls Child Welfare Officer
viii) Head of Girls
ix) Coach Liaison Officer
The Officers and members of the Executive Committee shall be elected at the A.G.M.
Each Officer will serve for one year with their position being open for re-assignment at the AGM with the relevant applications or nominations.
Team managers and assistant managers shall be elected annually. The Executive Committee will meet once per calendar month or as deemed necessary.

3.a FDC:

All club football development shall be managed by a Committee, which shall be called the Football Development Committee (FDC), and will comprise of:
i) Head of FDC
ii) Mentor 1
iii) Mentor 2
iv) Mentor 3
v) Mentor 4
vi) Mentor 5
vii) Mentor 6
viii) Mentor and Club Equipment Co ordinator
ix) Mentor and Coach Liaison Officer

4. Annual General Meeting:

The A.G.M. will take place within eight weeks of the close of the Football League season. The Executive Committee will set the date of the A.G.M. Twenty-eight days notice of the date of the meeting will be given. The Treasurer will present a full and audited statement of the Club finances.

5. Extraordinary General Meeting:

An E.G.M. will be called by the Head Junior Secretary twenty-eight days after the receipt of a notice of request signed by either eight or more parent-members or by four or more of the Executive Committee.

6. Runcorn Linnets FC Trust Membership:

It will be compulsory for all Managers / Coaches associated with the juniors to become Runcorn Linnets FC Trust members.

7. Alterations and Amendments:

Alterations and amendments to the constitution or rules shall only be made at the A.G.M. Notice of proposed alterations or amendments to be considered at the A.G.M. shall be submitted to the Head Junior Secretary no later than thirty days prior to the date of the A.G.M. and such proposals will be published with notice of the A.G.M.

8. Disbandment of the Club:

In the event of the Club being disbanded the Head Junior Secretary will call a Special General Meeting in order to discuss the disbandment of Junior Club funds and property. Fourteen days notice to be given of any such meeting.
The Junior Club funds and assets to be left in the care of the Runcorn Linnets FC Trust.

9. Finance:

No Officer or member of the Executive Committee shall act as auditor. Burton Beavan Chartered Certified Accountants will act as auditors for the juniors - income & expenditure will be reported and submitted on a monthly basis to Burton Beavan by the treasurer.
Juniors financial year runs from July 1st - June 30th - Burton Bevan will provide end of year accounts. Official receipts for all monies received shall be signed by the treasurer. The Executive Committee shall authorise cheques to be signed by at least two of its Officers, one of which must be the Treasurer.

10. Subscriptions:

Subscriptions will be payable on an annual subscription paid electronically via Bank Standing Order or electronic transfer on a monthly basis and this sum will be fixed at the A.G.M.
Each member will pay a club signing on fee and this sum will be fixed at the A.G.M.

11. Rules and Regulations:

The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of the Football Association.
The Rules and Regulations of the Football Association Limited and parent County Association and any league or competition to which the club is affiliated for the time being shall be deemed to be incorporated into the club rules.
The club will also abide by the Football Association´s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

Club Rules

1. Colours:

The Club home colours will be:
Yellow & green striped shirts, green shorts and yellow socks
The Club away colours will be:
Blue & white striped shirts, blue shorts and blue socks

2. Teams:

A manager and an assistant will manage each team.

3. Managers:

The manager and assistant will be over sixteen years of age. Managers will be responsible for managing a cash referee float. In the event of a manager resigning he or she shall be held responsible for all assets and monies held in the name of the team.

4. Players:

Each player will be a paid up member of the Club. In the event of misconduct of a player whilst representing the Club they shall be liable to such action as deemed necessary by their manager and/or the Executive Committee.

5. Executive Committee:

The Property and assets of the Club shall be vested in the Executive Committee. Minutes shall be kept and approved by the Executive Committee. A quorum for meetings shall be five members.
The Executive Committee shall have full authority for the enforcement of all Club rules.
The Executive Committee shall have the power to suspend or expel any member deemed guilty of conduct prejudicial to the good name of the Club.
The Executive Committee shall have the power to appoint such sub-committees as may from time to time be deemed necessary and shall receive reports from such sub-committees for the final sanction.
In the event of any Executive Committee member resigning the Executive Committee shall have the power to fill such vacancies as may arise in its constitution.
If an Executive Committee member is unable to attend a meeting, due notice must be given to the Secretary. Any Executive Committee member who does not attend two consecutive Executive Committee meetings without reason shall be called before the Executive Committee to explain him or herself and the Executive Committee shall have the power to take any action deemed necessary.

Chairman:
The Runcorn Linnets FC Club Chairman will sit above and oversee the Juniors. He or she will be responsible for initiating or assisting as required in the furtherance of the junior Club. He or she shall have the casting vote when votes counted are evenly split.
Head Junior Secretary:
Reports into the Runcorn Linnets FC Club Secretary. Will be responsible for the administration of the Junior Club and will oversee the Girls Secretary and Boys mini soccer Secretary. To ensure that all the Club assets are covered by the necessary insurance and that the Club is insured for public liability.
Girls - Secretary:
Will act as secretary to all Girls teams and report into the Head Junior Secretary.
Boys Mini Soccer - Secretary:
Will act as secretary to all boys mini soccer teams and report into the Head Junior Secretary.
Treasurer:
To be responsible for the accounts and finances of the Junior Club and to keep such bank accounts as required by the Executive Committee and to present monthly income and expenditure reports to Burton Bevan Chartered Accountants in order to provide an audited balance of the accounts at the end of each financial year.
These accounts will be presented at the AGM. To supply to any person having reasonable cause any statement of account as required by the rules of that person´s organisation with which the Club is registered.
Girls Child Welfare Officer
To co-ordinate child protection and welfare policies within the club.
Boys Child Welfare Officer
To co-ordinate child protection and welfare policies within the club.
Head of FDC (Football Development Committee)
Point of contact for anything Football related, from coach support, CDP, pitches, team & child development queries.
Coach Liaison Officer - FDC
Coaches represensitive and 1st point of contact for any coach/training/child development related FDC queries — CDP, FA course development booking, FA Course renewals, coach issues for escalation.
Head of Girls
A representative from the girls section will sit on the Executive Committee.

6. Resignations

Should at any time during their period of office an Officer of the Club resign, that position will be filled by that Officer´s deputy or any other Officer agreed by the Executive Committee for the remainder of the resignee´s term of office.
A co-opted person agreed by the Executive Committee will fill any vacancy remaining. This includes team managers and assistant coaches.

7. Equipment:

All purchases of equipment will be at the discretion of the Executive Committee and in the case of negotiated sponsorship the kit may be selected and purchased by the team manager with the agreement of the sponsor and Executive Committee. The sponsor paying such monies to the treasurer for settlement of account. The FDC´s Equipment Co-ordinator will keep a list of all Club equipment and assets.

8. Finance:

All accounts and invoices received on behalf of the Club will be passed to the Treasurer for payment.
All monies received by the Treasurer will be paid into the appropriate bank account.
Team managers must supply a balance sheet to the Treasurer for all sundry income and expenditure applicable to their team before the A.G.M. A referee cash float will be given to each team and the managers will be responsible for recording ref fees and float top ups.

9. Sponsorship:

There shall be a sub-committee set up to deal and report on matters of any form of sponsorship and advertising.
This committee shall consist of The Head Secretary, The Treasurer, and a team manager. If needed ex officio members may be co-opted by the committee.
The sub committee shall review the criteria for sponsorship on a requirement basis, which will be:
a) Team kit and players kit.
b) Requirements of Club vis-a-vis pitch furniture, pitch side sponsorship, clubhouse and general finance.
c) Requirements of age group not covered in (a)
All sponsorship received by the Club shall be within the rules of the Football Association.
All ground advertising shall be with the permission of the Runcorn Linnets FC.
No person shall enter into any form of sponsorship deal without the permission and agreement of the Executive Committee.

10 Co-opted persons:

The Executive Committee may co-opt such persons to the Executive Committee to act, as advisors on any matter as deemed necessary.
The co-opted persons shall have no voting rights.

11 Trustees:

Every manager/coach who joins the club will become Runcorn Linnets FC Trust members (current cost £5)
This will be a compulsory measure for all new Managers / Coaches 1st September every year.
This can be completed at: www.RuncornLinnetsFC.co.uk

We would like to thank Our Sponsors for their loyal support.